General School Guidelines and Policy

GENERAL CODE OF CONDUCT FOR LEARNERS:



A) CONDUCT AND DISCIPLINE

At Gajera Global School, we consider parents as our partners in educating our children. Cleanliness and Discipline being an integral part of a child's education, we expect our school community i.e., both parents and learners to abide to school ethics, respect our educators and set a good example for all while visiting the school. `In this context, we aim to clarify that a positive demeanour is expected from school community for smooth functioning as well as the reputation of the school.

  • Punctuality is absolutely essential at all times. Children are liable to be sent home if they are late to school.
  • Learner must carry the School Almanac every day. It must be filled with complete information, photograph of the child and signed by parents.
  • When learners are walking along the corridors, up and down the stairs and while changing classes, they must walk in silence and walk along the grill side. Learners need to maintain silence and walk along the grill side, while walking along the corridors, staircase and while changing classes.
  • Learners should avoid throwing litter anywhere except in the bins provided.
  • Chewing gum or similar substances must not be brought to the school.
  • Learners should not bring valuable articles for e.g., jewelry, watches, I-pads, gadgets, cameras, mobiles, weapons/ sharp instruments to the school. If found, the same will be confiscated and the strict action will be taken against the violator.
  • Learners shall bring only such materials to school as are connected with the school activity. They are forbidden from bringing water balloons & crackers or other material that might disturb the school environment/ambience.
  • Each and every article of the child should have the child's name (Label) on it. The teacher/school cannot be held responsible for lost articles.
  • Learners need to take every care to preserve and protect the classroom and school property. Parent/Guardian shall compensate for any damages/loss caused by their ward.
  • Learners must greet guests, visitors and the staff members politely and show them exhibit respect for towards them.
  • Learners are required to display good manners, be polite and courteous to one another and avoid the use of the objectionable and slang language.
  • Learners are answerable to the school authorities for their conduct both in and outside school premises.
  • Learner are not allowed to lend or borrow money nor allowed to exchange articles within school premises.
  • Insubordination, immorality, smoking and malpractices, such as copying and cheating, during test and exams are punishable offenses and will be dealt with appropriately. Strict action will be taken against any learner found violation the rules.
  • The use of the office telephone by learner is restricted to emergencies and may be used with the permission of the coordinator. No mobile phones are permitted.
  • Learners must not remain absent before any exam unless leave has been granted. In case a learner is absent, necessary action will be taken.
  • Learners are to compulsorily speak only in English while at school.



B) SCHOOL PROPERTY :

  • School property should be handled carefully. Learners must refrain from defacing and writing on walls, tables or chairs. Utmost care must be taken when handling the computers, interactive boards, overhead projectors and air conditioners.
  • Any damage done, even by accident, must be reported immediately to the class educator or coordinator. Any damage committed willfully or by carelessness will have to be compensated for by the parent/guardian.
  • Care and upkeep of all classroom property is the responsibility of the learners who use it.
  • Learners are expected to be careful while using the equipment in the computer lab, physics lab, biology lab or any other resource rooms. Laboratory rules must be adhered to.



C) PERSONAL PROPERTY

  • Learners should look after their own possessions with utmost care.
  • Valuables should not be brought to the school. School cannot be held responsible for any loss of valuables or articles such as laptops, books, clothes, money, calculators, snack boxes etc.
  • All articles brought to school should be labeled.



D) ARRIVAL & DISPERSAL

  • Learners are expected to reach school by 8:55 am. Learners arriving late will not be allowed to enter the school premises without a plausible explanation.
  • Arriving late to school is not acceptable. Learners found to have come late for more than three days will not be allowed to attend classes and disciplinary action shall be taken against them.
  • If the learner is late to school for 3 consecutive times, he/she will be sent back home.
  • Learner should not arrive at the school more than 30 minutes before the official start of the school day. No supervision is available to a child before 8:30am.
  • Early dismissal is discouraged, as important classroom activities take place every day.
  • For safety purpose, a child will be handed over to their parents/guardians only if the school has been notified in writing by the parents that they have granted permission for someone to pick up their child.
  • The parent, or authorized person, must come and meet the school coordinator to sign the gate pass and have the learner out from the school. Parent Id must be carried at all times.



E) CLASSROOM CONDUCT

  • Treat others as you would like to be treated. Respect others people and their property (e.g., no hitting, no stealing).
  • Do not touch other learners’ bags or articles.
  • Laugh with everyone, but laugh at no one.
  • Be responsible for your own learning. Do not blame others.
  • Come to class and hand in assignments on time.
  • Use out-pass to move out of a class in session.
  • Listen to your teacher's instructions and follow them immediately.
  • Say please, thank you, excuse me and, raise your hand and seek permission to speak.
  • Keep your hands to yourself.
  • Learners are not allowed to eat anything in the classroom.
  • Do not touch any of the audio visual aids without the educator's permission.



F) PLAYGROUND CONDUCT

  • Children will share and/or take turns with all playground equipment
  • When going to or playing on the playground, always walk on the sidewalks.
  • Show respect for others and follow instructions given by supervisors.
  • Stay out of classrooms and bathrooms unless you have permission or a pass.
  • Stay off trees, planters, railings, drain pipes, and poles.
  • Do not play with rocks, barks of trees, sticks and other dangerous and sharp objects.
  • Do not throw anything other than balls.
  • Real or mock fighting and rough playing are not allowed.
  • Use equipment safely, sensibly and appropriately. Do not bring toys, cell phones, balls or other equipment from home.
  • Bring equipment to the ball box in the store room at the end of your recess. Collect personal belongings such as blazers, water-bottles, napkins etc. when you leave the playground.
  • Stop what you are doing / playing immediately when the whistle blows and go to your line.
  • Show pride in your school and neighborhood by keeping the building and grounds litter-free.



G) CAFETERIA CONDUCT

  • Learners should go to cafeteria along with their teachers. They are not suppose to run, scream or talk loudly on the way to cafeteria.
  • Walk in a single file and sit only at the designated table in the cafeteria.
  • Do not throw or waste food.
  • Respect your campus supervisors and all other personnel assisting with lunch operations is. Follow instructions of all adults on duty staff.
  • Every student is responsible for the disposal of his/her trash in an appropriate receptacle. All students must leave their eating area clean.
  • After eating, learners will move back to their respective classrooms when instructed.
  • You will not leave school during lunch or recess unless permitted by the Principal/Vice-Principal.

GENERAL GUIDELINES FOR PARENTS

  • Parents are expected to check and send the proclamation daily and promptly sign all the messages, remarks and reports.
  • Without parents' I-card, entry to the school premises is strictly prohibited.
  • A record of the addresses of parents/ guardian is maintained in the school office and in case of any change it is the parents' duty to inform it without delay.
  • Parents are not allowed to call or contact educators or the principal at their residences. Official communication must be through the school diary, or letter or meetings with prior appointment with in the school hours.
  • Parents/guardians are strictly advised not to visit their wards or educators in their classrooms. They are required to have a prior permission/ appointment to visit or meet anyone in the institution.
  • It is mandatory for the parents to attend their wards’ PEM about which they will be informed well in advance.
  • Parents are requested to switch off their mobiles during their visit to the school campus especially within school hours.
  • If the child has any major health problem or has any specific allergy, fear or phobia and if there is any such information which is related to the child’s health and well-being, it has to be put on record in the school dairy. Also provide relevant medical reports in support of the same.
  • If the child eats Jain food only, then you need to inform the school well in advance. The option to select Jain food must be filled while filling the Admission form.
  • A learner who is absent for any exam will be allowed re-test on for genuine and unavoidable circumstances. You are required to provide documents, evidence in support of the same.
  • If the educator has called the parent/guardian for discussions concerning the child, they need to respond promptly and in person. Parents/Guardian are required to attend the meeting personally. Educators will not meet or discuss matters with any representative sent by them.
  • Parents are requested to park their vehicles outside the school main gate while picking and dropping their wards.
  • Parents are requested to leave their wards at the assembly gate and allow the educators on duty to escort them into the school.
  • In case of half day leaves, parents are requested to carry the Parent I-card along with them. In no case, the learner will be relieved from the school without the Parent I-card.
  • Parents/Guardians are expected to co-operate with the school authorities by enforcing regularity and discipline.

GENERAL SCHOOL POLICY



A) COMMUNICATION POLICY

At Gajera Global School we try to make our communication as accessible and inclusive as possible. We seek to avoid bias, stereotyping or any form of racial discrimination.

  • Communication with educators can be done by writing a note in the school almanac. In case, if parents feel the need to have a personal discussion with the teachers or the Principal, they need to call the school's front desk number and request for a meeting after school hours.
  • In case of any emergency, Parents can call the school landline number and leave a message for the concerned individual. The message will be communicated to the concerned individual for necessary action, to be taken.
  • Parents / Guardians need to carefully read all circulars, messages, notifications sent from the school through GEMS app and website.
  • Our teachers and other school faculty members are not supposed to share their personal phone numbers with parents. You are requested to communicate with them only on the school numbers.


  • For any queries related to appointments / concerns / feedback / inquiries please call on the School Number our Front Desk Executive shall help you for the same.



B) ATTENDANCE POLICY

  • A Minimum of 75% attendance is mandatory for promotion to next grade
  • Under normal circumstances, leave must be obtained by written application from parents or guardian in the leave notes in the proclamation. Request for leave written on loose sheets of paper may not be granted.
  • In case of long absence, the school should be informed in a written leave application. Medical certificate should be enclosed for more than 3 days' sick leave.
  • Leave can be granted to the students only on the following grounds:

  • 1. In case of serious illness or death of very near relatives
    2. For a condolence visit where customs demand as per rituals.
    3. Leave for half day should not be asked. In case of an emergency, written permission must be taken from the principal. Parent should call the reception in advance for the same.
  • In the event of a learner's absence from school for more than 15 days without application or intimation in writing to the school, the admission of the learner may be canceled.
  • Learners are expected to join the school on the first day of the school after vacations. Too many unnecessary leaves will result in low grades in the evaluations.
  • The management has the right to decide the condition for admission and retention of pupil in this school.
  • A new learner joining from any recognized school cannot be admitted without a Transfer Certificate from the previous school.
  • School Leaving Certificate/ Bonafide Certificate will be issued only after a written application form is submitted in the school office one month before the withdrawal of the pupil.



C) HOMEWORK POLICY

  • Emphasis on research than on copying.
  • Assignment based learning.
  • Preparing Power Point Presentation.
  • Reading and writing assignments (critical evaluation of classic books /movies/writer.
  • Designing models (Models/Ideas that bring change)
  • Community projects that create awareness.
  • RECOMMENDED HOURS OF HOME WORK

  • Pre-Primary: 30 minutes
    Primary: 45-60 minutes
    Secondary: 120 minutes



D) FOOD POLICY

A healthy diet is very important for growing children and the school ensures that they are given nutritious meals.

  • The daily menu of breakfast and lunch is prepared by our committee comprising of the learners, Chef and Educators.
  • Meals are prepared under strict supervision to maintain high quality standards and also tasted by our senior personnel before it served to the learners. The school provides vegetarian meals only.
  • Though we do provide Jain meals, the school does not take responsibility of ensuring Jain students to eat only the special meals prepared for them.
  • The meal menu of breakfast and lunch will be shared with parents at the start of every week on GEMS app.
  • Students are not left unattended at the dining room. Teachers and helpers are present to ensure that children eat their food and keep motivating them to maintain a healthy diet.
  • It is not possible for the school to cater to individual taste. We request support from parents to encourage their children to eat the healthy and nutritious meals provided by the school.



E) LIBRARY POLICY

The school's Library is open to all the learners. All classes have one Library period per week. Learners visiting the Library have to observe the following rules:

  • Every learner shall can borrow and read books from the library once a week, as per schedule.
  • Until the previously book issued is returned, learners will not be eligible for a fresh issue.
  • Reference books are not for issue. These books can be read only in the Library.
  • If books are returned late without a valid reason, the borrowing facility will be withdrawn for a period of 6 weeks or more.
  • Books marked, disfigured, damaged or lost while in their possession will have to be replaced by borrower, failing which their parents will be billed two times the cost of a replacement.
  • Any learner found deliberately damaging or defacing a book may be debarred from the Library for the entire term or academic year and a heavy fine will be levied.
  • The Library has an open access system, and the learner must help maintain the order and organization of the collection in different shelves. They must place the books in the shelves strictly according to the code numbers, after consultation with the Librarian.
  • Learners are not allowed to bring their personal books or belongings to the Library.
  • Library books should be returned on time, failing which, parents will be asked to report to school and explain the late-return of Library books by their ward.
  • Strict discipline and Silence must be maintained in the library at all times. Do not raise your voice to a level that causes a disturbance to others.



F) LOST AND FOUND POLICY

  • A lost property box is situated kept at the School Administrative Office.
  • Lost property is held for a period of three weeks and then donated to a local charity.
  • It is the child and parents' responsibility to retrieve the lost property.
  • Learner’s extra clothes and other personal belongings should be labeled clearly with their names written in a clear and visible manner.



G) FEE POLICY

  • The School fees must be paid before the due dates as mentioned below:
  • 1”installment — Before 31”March
  • 2"installment — Before 30” June
  • 3’° installment — Before 30” September
  • 4”installment — Before 30" December
  • If the date on which the school dues are to be paid happens to be a holiday, the payment is to be made the previous day.
  • It is the responsibility of the parents to deposit the school dues before the due date.
  • Late fee payment charges of Rs. 50 per day shall be levied after the due date till first 10 days and Rs. 10 per day shall be levied thereafter.
  • After the due date, the fees will be accepted in cash only.
  • Fees should be paid by Cheque/ Demand Draft issued in favor of "Gajera Global School, Surat". The name of the account is subject to change if required by the management, for which the parents will be intimated in advance.
  • Parents have the option to deposit the school dues for the whole year in advance if they find it more convenient.
  • Admission can be terminated for non-payment of fees.
  • In the event of a cheque being dishonored, you are expected to deposit the fees amount in cash only along with the administrative charges of Rs. 500.
  • Parents may directly deposit the fees in the school's bank account. Please note the bank details as under.

  • Bank Name : Kotak Mahindra Bank
    Account Number : 4713828050
    Account Name : Gajera Global School
    IFS Code : KKBK0002855
    Branch Name : LP Savani Road

  • If fee is deposited directly in the bank account, the receipt will be generated only after the scanned copy of the payment slip is mailed on [email protected]



H) TRANSPORTATION POLICY

  • 1.A learner availing van facility is expected to be at the point of pick up at least 5 minutes before the scheduled arrival time of the van.
  • 2.If a learner is late, the van driver has the permission to leave from that pick up point to collect the other learners so that the van can reach the school on time.
  • 3.If a learner misses his/her allotted van, he/she should not try to board any other van in any case. It is the responsibility of the parents to drop their wards to the School. (They may however, return by their allotted van).
  • 4.Parents are requested not to take the learner out of the van at any point of time after the learner has boarded. In such case, prior approval from the School Representative should be taken and the parent should present the proper identification to the van driver.
  • 5.Parents should not accompany the learner on the van to or from the school.
  • 6.Learners are not allowed to change their allotted van without prior permission of the school in writing.
  • 7.Van will strictly follow the allotted route and schedule of pick up and drop out point. In no case, the van schedule and order will be changed. If the parents want to pick up their ward earlier, instead of changing the order of scheduled route, parents are requested to pick up their ward directly from school and inform the School coordinator 15 minutes before the departure time of the School.
  • 8.Parents should not abuse or argue with the driver. If there is any transportation issue, a written complaint to the Administrative office should be given.
  • 9.Parents have to ensure that their wards do not go to and from the van without escort.
  • 10.The driver has the full responsibility and authority for the safety of learners and also to maintain discipline in van while on route.



I) Admission and Withdrawal Policy

  • Admission to GGS is open to all eligible children irrespective of caste colour or creed.
  • There is a withdrawal policy in place whereby parents have to request for withdrawal application form from the school's administrative office. The request from has to be duly filled and approved by the principal at least a month prior the end of the current academic session.
  • The school leaving certificate will be issued only after fifteen working days after receiving the written application.
  • In case of an immediate midterm withdrawal, Parents will be liable to pay fees of the existing quarter and clear all dues to request for the school leaving certificate.
  • No leaving certificate or transfer certificate will be issued unless all dues to the school have been cleared.
  • The school leaving certificate has to be counter signed and attested by the District Education Officer (DEO) Regional officer or the Central Board of Secondary Education if the learner is from other state.


Gajera Global School, PAL T.P 10, Suda Awas Road, Near Shalin Enclave, Surat - 394510, Gujarat. +91-84605 22223 / 25 / 26 [email protected]